Web TCS - Real Estate TransAction Coordination List

When a real estate agent has a mutual acceptance they then fax in the signed Washington Purchase and Sale (P&S) to Web TCS where we will start processing the transaction:

Setup & Communication :
First we learn all communication preferences with customer & client. Then we set up all contingencies, due dates, reminders. During the transaction we keep detailed records that date and time stamp all actions, including keeping a log of phone calls as well as email. This ensures consistent delivery of service as well as protects the transaction from liability.

We contact all parties in the transaction at a minimum weekly to ensure open communication and to anticipate any problems ahead of time.

This is a Sample of our Essential Checklist :

Check document for missing signatures & pages & copy of Earnest Money
Set Up File
Seller:
Buyer:
Title Company:
Escrow/Closing Agent:
Lender:
Listing Agent:
Price:
Earnest Money:
Rec'd date
MLS#
Tax ID #
Mutual Acceptance
Closing Date:
Possession Date:
Selling Agent:

Set Up All Contingency & Due Dates & Reminders
(Example)
Inspection Contingency (10 days)
Financing Contingency (ASAP)
Lead Base Paint Inspection (10 days)
Form 17 Received (3 days)
Septic Contingency (10 days)
Well Contingency (10 days)
Title Contingency (5 days)
Insurance Contingency (15 days)
Neighborhood review ---- days
As built received (order from county)
Septic Pump Receipt
Water Tested
Water Results Receipt
Fax copy P&S to lender & escrow
Open title / confirm title has been opened
Fax Disbursement Authorization, P&S, & Earnest Money Receipt to office
Fax contract to Seller with EM receipt & lender pre-approval letter
Check with Inspectors for timely delivery of reports
Find out if Appraisal has been ordered & for what date
Notify all parties of Appraisal date & time
Check on Title & confirm buyer, lender & agent received Copy of title and any CCR's
Check on appraisal outcome & digitally store copy of appraisal
Make sure lender & agent have appraisal info
Make sure Buyer has applied for homeowners insurance & get insurance contact info
FWD homeowners insurance contact info to lender
Send copies of all addendums to escrow, lender & broker
Utility transfer letter to buyer
Check with lender minimum weekly on progress of loan
Verify with lender when documents are to be in escrow
Verify with escrow they have received documents
Verify with escrow closing appointments
Receive HUD for agent to review before clients sign documents
Verify with escrow transaction is closed, funded and recorded